2017 Music City Winterfest Vendor Application

Thank you for your interest in being apart of Music City WinterFest.  The event will take place on Saturday December 9th from 10:00 am-4:00 pm in Centennial Park.  This is an outdoor event.

Acting in its sole discretion, Music City WinterFest (MCWF) reserves the right to reject any application for any reason.


Centennial Park, Nashville, TN

Event Info

Music City Winterfest is a free event that brings an estimated 10,000 people to Centennial Park to enjoy a holiday marketplace where attendees can shop local artisans and businesses for unique gifts for the holidays, enjoy live music and kid's activities, enter a beard competition, visit with Santa, eat delicious food, and much more.

Market Hours

Saturday December 9, 2017

10:00 AM - 4:00 PM

Important Dates

Vendor applications will begin being reviewed in January 2017.

The deadline for receiving applications is October 15, 2016.

Final payment deadline for vendors is October 31, 2016


Local Business $200.00* - A local businesses is considered a locally owned and operated business.  A corporate or franchised business is not considered a local business but can become an event sponsor.   

Artist $200.00* - Individuals who hand-make/handcraft the items they will offer at the event.

Artist categories are used by Edgehill Rocks as a tool to ensure vendor diversity at the event. Please find descriptions of media categories below:

Candles: Personally concocted scent profiles and hand-poured candles and wax melts
Ceramics: All original clay and porcelain work other than jewelry is accepted in this category. No machine-made or mass produced work is permitted.
Clothing: Hand-sewn articles of clothing by you.
Digital Art: This category includes any original work for which the original image, or the manipulation of other source material, was executed by the artist using a computer. Traditional photographs taken through a digital media should apply in the photography category.
Drawing: Works created using dry media including chalk, charcoal, pastels, pencil, wax crayon, etc. or from the fluid medium of inks and washes applied by pen or brush are to be entered in this category.
Fiber: All work crafted from fibers including basketry, embroidery, weaving, leatherwork, tapestry and papermaking. This can be wearable or non-wearable.
Glass: No forms of mass production are permitted. Mass produced glassware vendors should fill out the Local Business Vendor Form.
Health/Beauty: Beauty (skincare, make up, etc) products hand-made and concocted by you. No mass-produced products are allowed.
Jewelry: All jewelry whether the work is produced from metal, glass, clay, fiber, paper, plastic or other materials must be entered in this category. No commercial casts, molds or production studio work is allowed.
Metalworks: Includes all non-sculptural, non-jewelry works crafted from metals. No production studio work is allowed.
Painting: Works created in oils, acrylics, watercolor, etc. are in this category.
Paper Making/Book Arts: Hand-binded journals, notebooks, etc. 
Photography: Photographic prints made from the artist’s original image, which have been processed by that artist, or under his or her direct supervision, are included in this category.
PrintmakingPrinted works for which the artist’s hand manipulated the plates, stones or screens and which have been properly signed and numbered as a limited edition may be entered in this category.
Sculpture: Three-dimensional original work done in any medium.
Wood: Original works in wood that are hand-tooled, machine-worked, turned or carved are accepted in the wood category.

Not for Profit $200.00* - Non-profits must be a registered 501c3.

Food Truck/Vendor Space $500.00

Booth Space includes a 10x10 space on the ground. Vendors must provide 10x10 tent, table, chairs and any other set-up needs in order to display your work in an outdoor environment. The Festival requires you to weight your tents. All vendor spaces will be on grass; however, Centennial Park has a strict "no staking" policy. Please plan accordingly. Fee is due once you have been accepted into the event.

Important Vendor Information

Applications will be reviewed starting January 18, 2017. You will receive further information if you have been accepted to the event. 

Hours are 10:00 AM to 4:00 PM on Saturday December 9, 2017 

Artists retain all revenue from the sale of their work with no commission on sales due to Music City Winterfest. 

Once you receive email notification for being accepted into the event, you must pay your vendor fee prior to October 31, 2017. Failure to respond by the deadline may result in revocation of the invitation and immediate invitation of an applicant from the waiting list.



2016 Music City WinterFest Vendor Regulations and Information

Acting in its sole discretion, Music City WinterFest (MCWF) reserves the right to reject any application for any reason.

The vendor (“Vendor”) agrees to be bound by each and every of the terms set forth herein and the terms and representations set forth in the Application, which is incorporated herein by reference as though fully set forth. If the Vendor violates any term of this agreement, Music City WinterFest and/or the authorized agents of the festival may within their sole discretion and at any time (1) terminate this agreement, (2) require Vendor, immediately upon notice of violation of this agreement, to cease operations and vacate the premises, and (3) forfeit any and all fees paid to JD Events and Festivals LLC for the right and privilege of participating in the 2016 Music City WinterFest.

This agreement represents the entire agreement between MCWF and the Vendor and may not be amended without the mutual consent of both parties set forth in writing and signed by authorized representatives of MCWF and the Vendor.

1. MCWF agrees to provide each Vendor of the 2016 Music City WinterFest with and assigned 10’x10’ space(s). Vendors must supply all tables, chairs, tents, generators, and security.

2. Vendor agrees to obey all rules and instructions as directed by the Festival Director during the festival weekend. Any failure to strictly adhere to such rules or instructions may result in the immediate termination of this agreement and immediate forfeiture of any and all fees paid to MCWF.

3. Vendor hereby acknowledges its liability, and agrees to compensate MCWF, for any damage(s) caused by, including but not limited to, its representatives, agents, employees, volunteers, members, vehicles, equipment, materials and objects to the environs and infrastructure of city or private propriety which causes MCWF to pay for repair, replacement, or other remuneration to the Metropolitan Parks Department and/ or Nashville-Davidson County Metropolitan Government for such damage to the environs or infrastructure.

4. As a courtesy to other vendors and festival participants, any amplified sound or loud noise from Vendor’s space is prohibited.

5. MCWF reserves the right to prohibit, within any booth or on the festival grounds, the display, advertisement, or other promotion of any business, company, or organization which may be in conflict with a current MCWF sponsor. Any questions concerning current MCWF sponsors should be directed to the Festival Director prior to the event.

6. Vendor shall not display, offer for view or sale any illegal or contraband items. The laws of the State of Tennessee and local ordinances of the Metropolitan Government of Nashville – Davidson County shall control. Vendors shall not display, offer for view or sale any items that are unlicensed and/or copies/interpretations of licensed or registered items at any site or operation of the 2016 festival.

7. Vendor understands and agrees that the MCWF is intended to be, and at all times shall be, a family friendly event.

8. Vendor shall not sublet its space without the express written consent of MCWF. MCWF permits each space to be utilized by no more than two (2) organizations.

9. Vendor acknowledges and understands that it is solely responsible for the collection of any sales or use taxes and shall in no way hold MCWF or its representatives responsible for any type of permits other than for the festival itself.

10. No refunds shall be given due to cancellation or interruption of the festival for reasons beyond the control of MCWF. These reasons include, but are not limited to weather, acts of God, acts of terrorism, or governmental intervention.

11. MCWF and the Metropolitan Government of Nashville – Davidson County accept no responsibility for items left overnight. Vendor is solely responsible for the security for all its items at the festival location at all times.

12. MCWF makes no representation or guarantees towards actual festival attendance.

13. Vendor understands that MCWF has no control over weather, acts of God, acts of terrorism, or governmental intervention, or any other cause that may prevent, and or interrupt, the festival weekend, and participants shall hold MCWF harmless for any losses that could arise because of such event.

14. MCWF reserves the right to place Vendors in booth locations at the complete discretion of MCWF. MCWF shall have sole and complete authority to place the participant in any location contained in the Market Place, irrespective of the participant’s request.

15. Vendor upon vacating its space(s) shall ensure that such space shall be free of any and all trash and refuse with such being placed in the appropriate containers. Failure of the Vendor to clean their space may result in future refusal of Vendor application.

16. Vendor certifies that it maintains adequate liability insurance to cover any and all occurrences which may result in the damage or injury to any person or thing within the confines of the Vendor’s space or as a result of the Vendor’s actions at the festival.

17. A $25 fee will be charged for all checks that are returned to MCWF for any reason. This agreement has been read, understood and entered into freely, voluntarily and absent of duress by the parties signed below. This agreement shall become effective upon execution by both the participant and MCWF.